Administrative Assistant

Summary

The University of Waterloo is seeking an Administrative Assistant to manage the daily operations of the Chair’s office within the Faculty of Science - Biology department. This role involves providing comprehensive support for faculty recruiting, tenure and promotion, merit reviews, sabbaticals, and academic appointments. The Administrative Assistant will also manage departmental systems for confidential files, facilitate smooth departmental operations, and provide support for special events and communications. Key responsibilities include acting as an Executive Assistant to the Chair, managing calendars, coordinating travel, and maintaining departmental systems. The role also involves significant administration for faculty relations, including recruitment processes, onboarding, performance evaluations, and promotion/tenure applications. Additionally, the Administrative Assistant will support departmental administration for post-doctoral fellows and research associates, manage departmental committees, oversee departmental communications including website maintenance, and coordinate departmental events.